Reporting to the Chief Operations Officer, the Executive Assistant will be responsible for: 

  • Assisting the Chief Operations Officer and Executive Team in strategic and administrative tasks. 

  • Recording and posting meeting minutes from weekly PWB General Team Meetings, monthly Executive Team Meetings and quarterly Board Meetings. 

  • Help arrange monthly internal photo critiques, inspiration discussions, executive team meetings, content production meetings, and quarterly Board meetings. 

  • Provide weekly updates and chair PWB General Team Meetings in absence of CEO and/or COO.

  • Maintaining Basecamp, adding important dates and sharing team announcements. 

  • Coordinating staff anniversary certificates and Photo Critique prizes. 

  • Assist with the planning and execution of events including annual CONTACT exhibition, annual retreat, semi-annual performance appraisals, team building events, AGM etc.

  • General staff support and other administrative tasks as assigned by supervisor


  • Must attend mandatory weekly meetings on Wednesdays at 6:00 PM in Toronto

  • Ability to balance multiple concurrent objectives, maintain an organized calendar and meet deadlines reliably. 

  • Proactive with strong work ethic and accountability. 

  • Experience taking meeting minutes and schedule coordination. 

  • Ability to work well autonomously with little supervision, as well as collaborate with others in a team environment; adaptable when directed.

  • Strong interpersonal skills; positive, energetic profile. 

  • Excellent communication skills (oral and written); professional, service orientation in email correspondence and on the telephone. 

  • Nonprofit sector experience. 

Job Type: Part Time, Volunteer 

Location: Toronto 

Interested applicants, please e-mail us with your cover and letter and resume to: fiona@photographerswithoutborders.org


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